Staff party

Organising a staff party?

Your most fun staff party ever

Staff party
Serieus Leuk.

Within every large organisation lies an enormous reserve of positive energy and a unique identity waiting to be celebrated. Organising a staff party is the strategic moment to make that internal pride tangible. We often look at our own culture with a familiar eye, which sometimes keeps the finest gems invisible. By looking at the organisation with a fresh, outside perspective, an event emerges that not only matches who you are, but lifts that feeling to a higher level.

You make real impact by showing leadership. Not by doing every detail yourself, but by hiring expertise that translates the vision into an experience. Outsourcing the creative work is a decisive move. It gives you room to direct the big picture, while professionals translate the identity into a unique, tailor-made concept. That way the party becomes a convincing message of your success and enjoyment.

Maximum impact with a campaign

Organising a staff party for a large organisation calls for a vision that goes beyond the day itself. Predictability is the enemy of engagement. A predictable party quickly feels like an obligation, and a compulsory party doesn't spark pride. We choose a bold 'Seriously fun' approach, transforming the party into a campaign that begins weeks ahead and keeps working for months.

Our approach rests on three pillars:

  • Identity: We capture the unique character of the organisation and carry it through into every detail, so employees instantly recognise themselves.
  • Concept: We create a surprising programme that excites and connects, so the threshold to take part disappears completely.
  • Production: From technical rider to catering: we arrange everything down to the last detail for a flawless run.

Worry-free organisation & results

When the staff party lands on your plate, you want certainty. Your name is attached to it, and no one is waiting for last-minute hassle. We take the organisation off your hands and keep it clear: one plan, one run sheet, one point of contact. In organising the party, we arrange everything you don't want to miss: WKR tax choices, contracts, build-up and breakdown, crowd management, first aid and clear safety arrangements. You focus on your people; we safeguard the concept and the execution. You notice the result straight away: colleagues who normally only see each other in passing really catch up, laugh together and approach one another more easily. On Monday morning you hear the stories at the coffee machine. That's the real value of a staff party that rings true.

Since 1998, Live Impact has been devising and organising talked-about staff parties for companies. Want to know quickly what suits your team and budget? Book a short introduction with Philip or Anouk.

Read more

Also read: Organising a business event. Or explore the options for a company party. Answers to frequently asked questions are on our FAQ page.

Shall we make something good of it?

Looking for a party that actually sticks? We are happy to think along, from first sketch to run sheet. Tell us what you have in mind and we will help you towards an evening people remember. And you? You simply stand among your colleagues. Anything is possible, nothing is obligatory: let us start with a coffee. Call +31 85 401 40 14, email hello@live-impact.nl or get in touch through the briefing form. We will take care of the rest.

Serieus Leuk.

Veelgestelde vragen

What does an event marketing agency cost?

An event marketing agency works with roughly three cost models:

  • Fee-based: a fixed project amount of 10,000 to 75,000 euros for a complete event
  • Hourly rate: 95 to 150 euros per hour for concept, production and project management
  • Commission: 10 to 20 per cent on the total event budget

Live Impact works fee-based per project. That is the easiest for clients to budget for. What drives the costs up: number of guests, venue choice, entertainment level, custom production and lead time.

A team building for 30 people quickly costs 8,000 to 15,000 euros including the agency fee. An international conference for 500 attendees runs towards 250,000 to 500,000 euros. Always ask for a transparent quote with a distinction between agency fee, production costs and pass-through items. See our contact page for a no-obligation conversation.

How do you discover your company's event DNA?

Your company's event DNA is the set of core characteristics that make every event recognisable as yours. At Live Impact we start every project with four questions:

  1. The reason for this event
  2. The story behind your company
  3. The feeling at arrival
  4. The message to take away

Then collect concrete building blocks: the words clients use about your brand, the images at the office, the music at Friday afternoon drinks. These are signals of what authentically belongs to you.

Then test whether it also fits the audience of the event. A tech start-up has a different DNA from a family business with 75 years of history. Write the DNA down together on an A4: three core values, three taboos, three iconic images. You use that document as a compass for venue, programme, catering, décor and communication. That way you avoid generic events that could just as well have come from any random competitor.

What is catering at a corporate event?

Catering at a corporate event is everything to do with food and drink. From coffee on arrival to the walking dinner at the end. The form depends on the type of event:

  • Conference: coffee breaks, lunch in two shifts, networking drinks
  • Staff party: walking food, food trucks or live cooking stations
  • Executive dinner: plated four- or five-course menu with a wine pairing

Expect on average 35 to 95 euros per person for the catering, excluding venue and staff. Catering determines 30 to 40 per cent of guest satisfaction.

Always ask about options for vegetarian, vegan, gluten-free and halal. In a business audience, 15 to 25 per cent have a dietary requirement. Live Impact matches caterers per region on style, dietary requirements and budget. Read more about our approach on the contact page.

What practical steps do you take for diversity at events?

Diversity at your event calls for concrete choices, not intentions. Five steps that work:

  1. Diverse speaker panel: aim for at least 40 per cent women on stage and two speakers with a bicultural background
  2. Accessible location: check wheelchair access, a quiet space for those sensitive to stimuli, and gender-neutral toilets
  3. Inclusive catering: offer halal, kosher and gluten-free as standard, not as an exception
  4. Accessible communication: avoid jargon, offer programmes in large print, arrange a sign language interpreter or live subtitling
  5. Easy-to-approach networking: speed-dating formats work better than loose stand-up drinks receptions for introverts and newcomers

Live Impact works with a diversity checklist that we run through for every event. The result: events where everyone feels welcome, not just the majority group.

Which steps do you follow for an event communication plan?

An event communication plan prevents fires in the final week. Guests, speakers and suppliers know exactly what they need and when. Six steps:

  1. Map your audiences: invitees want practical info, speakers want briefs, suppliers want run sheets
  2. Set up a timeline: save-the-date 8 weeks beforehand, invitation 6 weeks, programme 3 weeks, practical info 1 week, reminder 2 days
  3. Choose channels: email for formal, WhatsApp for last-minute, app or microsite for the programme
  4. Hold your tone of voice: not suddenly corporate if the rest is informal
  5. On-site: signage, programmes on seats, push notifications via the event app
  6. Afterwards: thank-you email within 48 hours, photos within a week, evaluation within two weeks

Live Impact builds the communication plan alongside the concept, not as an afterthought.

Let'sdance!

Wil je een event organiseren, of weet je nog niet precies wat je zoekt? Laat het ons weten. We denken graag mee over wat bij je organisatie past.