Company party

Organising a company party?

We dream up and organise the most fun company parties. Since 1998.

Company party
Serieus Leuk.

On the work floor it's all there: talent, humour, pace, team spirit. You just don't always see that reflected at the party. What you get then is a tidy evening that runs fine but says little. While a company party is exactly the chance to make your culture tangible.

Good internal champions get that. Not by getting lost in catering, lighting and technology themselves, but by bringing in someone who has mastered this craft and dares to make choices. Then it's no longer a "nice outing", but an evening people recognise as you. And one that's still talked about on Monday, because it rang true.

Why a bold concept is often the smartest choice

"Safe" sounds comfortable, but predictable works against you. If it feels like last year with a different logo, little sticks. Seriously fun means: surprising at the front, tightly organised at the back. And we don't build it as a single evening, but as a journey: before, during and after.

We work from three components:

Identity: what do you want people to feel and tell about you? We translate that into one clear through-line, not a standard theme.
Concept: we turn it into one story. Think of a save-the-date that sparks curiosity, a programme with pace, and an aftermovie that keeps the conversation going.
Production: we arrange planning, suppliers, technology, safety and timing. So the evening runs and no one has to save the day.

That way the party isn't a stand-alone thing, but something talked about for a hundred Mondays after.

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Peace of mind, grip on the evening, a strong case for the management team

When you're responsible, you want certainty. No stress over logistics, no gaps in the programme, no awkward silences. You want a plan that's right, clear roles and a team that delivers it while you simply stand among your colleagues.

We keep it simple internally too. With a clear budget, a risk overview and agreements on what we measure, you can present the decision well to the management team or board. And afterwards you don't just have a successful, fresh evening, but also proof of what it delivered: more connection, more pride, more energy.

Ready to do this properly? Book an introductory chat with Jim and Robin.

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Read more

Also read: Organising a company party — or explore the options for a staff party. Answers to frequently asked questions are on our FAQ page.

Fancy a chat about your company party?

Tell us who is coming and what you want the evening to achieve. A party for a hundred people asks something different from an evening for a thousand. We know the venues and the acts, and we know where things go wrong. You share your wishes and your budget, we come back with a proposal you can use. Even if your plans are still early. Serieus Leuk. Call +31 85 401 40 14 or email hello@live-impact.nl.

Veelgestelde vragen

What does an event marketing agency cost?

An event marketing agency works with roughly three cost models:

  • Fee-based: a fixed project amount of 10,000 to 75,000 euros for a complete event
  • Hourly rate: 95 to 150 euros per hour for concept, production and project management
  • Commission: 10 to 20 per cent on the total event budget

Live Impact works fee-based per project. That is the easiest for clients to budget for. What drives the costs up: number of guests, venue choice, entertainment level, custom production and lead time.

A team building for 30 people quickly costs 8,000 to 15,000 euros including the agency fee. An international conference for 500 attendees runs towards 250,000 to 500,000 euros. Always ask for a transparent quote with a distinction between agency fee, production costs and pass-through items. See our contact page for a no-obligation conversation.

How do you discover your company's event DNA?

Your company's event DNA is the set of core characteristics that make every event recognisable as yours. At Live Impact we start every project with four questions:

  1. The reason for this event
  2. The story behind your company
  3. The feeling at arrival
  4. The message to take away

Then collect concrete building blocks: the words clients use about your brand, the images at the office, the music at Friday afternoon drinks. These are signals of what authentically belongs to you.

Then test whether it also fits the audience of the event. A tech start-up has a different DNA from a family business with 75 years of history. Write the DNA down together on an A4: three core values, three taboos, three iconic images. You use that document as a compass for venue, programme, catering, décor and communication. That way you avoid generic events that could just as well have come from any random competitor.

What is catering at a corporate event?

Catering at a corporate event is everything to do with food and drink. From coffee on arrival to the walking dinner at the end. The form depends on the type of event:

  • Conference: coffee breaks, lunch in two shifts, networking drinks
  • Staff party: walking food, food trucks or live cooking stations
  • Executive dinner: plated four- or five-course menu with a wine pairing

Expect on average 35 to 95 euros per person for the catering, excluding venue and staff. Catering determines 30 to 40 per cent of guest satisfaction.

Always ask about options for vegetarian, vegan, gluten-free and halal. In a business audience, 15 to 25 per cent have a dietary requirement. Live Impact matches caterers per region on style, dietary requirements and budget. Read more about our approach on the contact page.

What practical steps do you take for diversity at events?

Diversity at your event calls for concrete choices, not intentions. Five steps that work:

  1. Diverse speaker panel: aim for at least 40 per cent women on stage and two speakers with a bicultural background
  2. Accessible location: check wheelchair access, a quiet space for those sensitive to stimuli, and gender-neutral toilets
  3. Inclusive catering: offer halal, kosher and gluten-free as standard, not as an exception
  4. Accessible communication: avoid jargon, offer programmes in large print, arrange a sign language interpreter or live subtitling
  5. Easy-to-approach networking: speed-dating formats work better than loose stand-up drinks receptions for introverts and newcomers

Live Impact works with a diversity checklist that we run through for every event. The result: events where everyone feels welcome, not just the majority group.

Which steps do you follow for an event communication plan?

An event communication plan prevents fires in the final week. Guests, speakers and suppliers know exactly what they need and when. Six steps:

  1. Map your audiences: invitees want practical info, speakers want briefs, suppliers want run sheets
  2. Set up a timeline: save-the-date 8 weeks beforehand, invitation 6 weeks, programme 3 weeks, practical info 1 week, reminder 2 days
  3. Choose channels: email for formal, WhatsApp for last-minute, app or microsite for the programme
  4. Hold your tone of voice: not suddenly corporate if the rest is informal
  5. On-site: signage, programmes on seats, push notifications via the event app
  6. Afterwards: thank-you email within 48 hours, photos within a week, evaluation within two weeks

Live Impact builds the communication plan alongside the concept, not as an afterthought.

Let'sdance!

Wil je een event organiseren, of weet je nog niet precies wat je zoekt? Laat het ons weten. We denken graag mee over wat bij je organisatie past.