Coordinating suppliers requires good planning and clear communication. Careful preparation is the basis. Step 1: create one central point of contact, usually the project manager. Step 2: give all suppliers the same schedule, venue specifications and contact details. Step 3: confirm with each supplier two weeks before the event, such as catering, AV, décor and transport. Step 4: a week before the event, do a final check on details such as numbers, timing and insurance. Step 5: on the build-up day, assign the arrival order, check quality on arrival and solve problems on the spot. Tip: use an Excel or Airtable file for the status overview. Tip: make sure someone is constantly reachable for emergencies. Coordination requires focus; that is what production staff do. Live Impact coordinates all partners.