What goes into a good event run sheet?

A good event run sheet contains twelve essential parts:

1. Project overview with goal, audience, date, venue and budget.
2. Timeline with planning calendar from months out down to the day.
3. Roles and responsibilities: who does what.
4. Detailed run sheet, minute by minute.
5. Supplier and partner info with contacts, contracts and terms.
6. Technical specs for AV, wifi, power and streaming.
7. Catering details with menus, numbers and allergies.
8. Venue specs with floor plans, entrances and emergency exits.
9. Communication plan, internal and external.
10. Risks and contingency plans with what-if scenarios.
11. Checklists for setup, breakdown and guest flow.
12. Evaluation template to capture feedback.

A good run sheet is your guide during delivery.

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