A run sheet should be detailed, but not ridiculously long. The basic rule: comprehensive enough that everyone knows what to do. And compact enough — around 20 to 30 pages — so you actually read it.
Per section, a guideline:
- Project overview: 2 pages
- Run sheet, minute by minute: 2 to 3 pages
- Roles matrix showing who does what: 1 page
- Supplier contacts with phone and email: 1 page
- Technical specs for AV and streaming: 2 pages
- Catering and venue: 1 to 2 pages
- Checklists for setup, breakdown and the day itself: 3 to 4 pages
- Risks and contingency plans: 1 page
- Evaluation: 1 page
Too much detail paralyses, too little creates chaos. Live Impact builds tailored run sheets.
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