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Events agency in Rotterdam: the agency that does what it says

Rotterdam is the city of doing. Of entrepreneurs who build, of companies that innovate and of people who don't talk but act. That mentality calls for an events agency with the same DNA. It's exactly what you should look for in an events agency in Rotterdam.

Live Impact organises corporate events in Rotterdam for companies that want to make an impact. We understand the port-city mentality and translate it into events that fit who you are as an organisation. No glossy presentations, but concrete results.

The best event venues in Rotterdam

Rotterdam excels in the diversity of its event venues. The city offers everything: from industrial warehouses and former harbour buildings to ultra-modern rooftop-terrace venues with views over the skyline.

Think of the iconic ss Rotterdam for a gala with allure, the Van Nelle Fabriek (UNESCO World Heritage) for a congress with character, or Lantarenvenster for a small-scale award show. The Markthal, Hotel New York and various rooftop-terrace venues offer unique settings for every type of event.

Want to organise an event at your own venue in Rotterdam? We transform offices and business premises into remarkable event venues.

Which corporate events do we organise in Rotterdam?

Live Impact organises all kinds of corporate events in Rotterdam and the Rijnmond region. From ambitious product launches on the Kop van Zuid to inspiring team days on the Meuse. From stylish client events at Hotel New York to large-scale congresses at Ahoy.

We work for companies in the port and logistics sector, financial services, technology and the creative industry that make Rotterdam so decisive for the Dutch economy. Every event starts with a well-considered concept that connects to your brand, culture and objectives.

Accessibility and logistics in Rotterdam

Rotterdam is excellently accessible by train, metro and car. Rotterdam Centraal is an international hub with direct connections to Amsterdam, Utrecht, The Hague, Breda and Antwerp. The Randstadrail and the metro network connect the centre with venues in the harbour areas.

By car, Rotterdam is reachable via the A16, A20 and A15. Parking in Rotterdam is better organised than in Amsterdam, with large car parks near the most popular event venues. For events with delegates from across the country, Rotterdam Centraal is a logical central point.

What does an events agency in Rotterdam cost?

The investment for a professionally organised corporate event in Rotterdam depends on the type of event, the number of guests, the choice of venue and the desired programme. On average, organisations in Rotterdam invest between €65 and €225 per person.

Rotterdam offers excellent value for money: top venues for less than in Amsterdam, with the same or higher quality. At Live Impact we always work with transparent quotes. Want more insight into the costs? Read our in-depth article on the cost of an events agency. Many event costs can be arranged tax-efficiently via the work-related costs scheme (the WKR).

Why Live Impact as your events agency in Rotterdam?

Live Impact understands what makes Rotterdam unique. We bring the down-to-earth Brabant approach and combine it with in-depth knowledge of the Rotterdam events market. We know the city's venues, suppliers and logistics.

We're based in 's-Hertogenbosch and work regularly in Rotterdam and the region. We're IDEA-certified, with a track record of successful events for leading Dutch companies. We're not an agency that promises and then disappoints, but an agency that does what it says.

Start your event in Rotterdam

Want to organise a corporate event in Rotterdam? Live Impact is your events agency in the port city. From concept to delivery, from kick-off to anniversary.

Send us a message via the brief tool or email hello@live-impact.nl. You can also call: 085 401 40 14. We're active throughout the Netherlands.

Seriously fun.

Also read

• Event marketing: why a live event makes your message resonate more strongly

• Kick-off program: how to build a day that sticks

• Teambuilding activities: 20 ideas that really work

Frequently asked questions

Can Live Impact help organise a corporate event?

Yes. Live Impact is a concept agency for corporate events. We help with the complete process: from first brainstorm and concept development to venue selection, programming and production.

Whether you're planning a staff party, conference, kick-off, anniversary or client event: we think along. We ask sharp questions and make sure the result stays with people.

Get in touch via hello@live-impact.nl or call +31 85 401 40 14.

Read our full article on organising a corporate event →

How much time do you need to organise a corporate event?

Start at least three months ahead. For large events (300+ guests, complex production), six months is more realistic.

The organisation runs in four phases. First lay the foundation (12 to 10 weeks before the date), then concept and partners (10 to 6 weeks). Then the detailed work (6 to 3 weeks) and finally execution plus aftercare in the last 3 weeks. Popular venues and artists are quickly booked up in autumn.

See the full phasing in our article →

How do you write a good brief for a corporate event?

A good brief contains at least six elements. They are: the objective, the target audience, the number of guests, the preferred date, the budget and prerequisites (venue, dietary requirements, travel time).

Write it on a single A4. Share it with your project team and your agency. Without a brief, everyone works from assumptions. That delivers a messy result.

Read the full article with all brief elements →

What is the difference between a corporate event and a staff party?

A staff party is specifically for staff: internal, familiar, and the mood is looser. A corporate event is broader and can be a staff party, but also a conference, kick-off, anniversary or client event.

The difference lies in the approach: a staff party is about celebrating and connecting. A corporate event can also serve strategic goals, such as knowledge sharing, brand positioning or culture change.

More on organising a corporate event →

What does it cost to organise a corporate event?

A corporate event costs around €200 to €500+ per person ex. VAT for 250 to 500 guests. For 500 to 1,000 guests, expect around €150 to €400+ per person. For 1,000 to 2,000 guests, expect around €125 to €350+ per person. For more than 2,000 guests, expect around €100 to €300+ per person. All amounts excluding VAT, including venue, catering, entertainment and production.

The exact budget depends on the type, the venue and the programme. The brackets above indicate the range for an average corporate event.