The cost of a members' conference or association event varies widely. For an event with 300 to 600 attendees, expect €25,000 to €75,000. That figure depends on venue, catering, technical production and programme. Larger events with more than 1,000 attendees quickly cost €100,000 or more.
The main cost items are venue hire, catering and drinks, technical production (visuals, sound, lighting), moderation and entertainment. Note: with associations, accounting for costs to members is always a consideration. Choose quality that's visible and communicate the cost breakdown transparently to the board.
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