Venue scouting follows a fixed process. Step 1: define criteria. How many guests do you expect? What atmosphere do you want (formal, creative, calm)? What's your budget? And what are the infrastructure requirements (parking, public transport, AV)? Step 2: search online. Google Maps, Eventlocaties.nl, local tourist offices and LinkedIn help. Make a longlist of 8-10 candidates. Step 3: call ahead. Ask basic information: availability, capacity, catering options and price. This saves a lot of travel time. Step 4: visit the top 3. Make sure you go yourself (delegating costs you nuance). Look not only at the main room, but also at toilets, entrance, parking, acoustics and light. Step 5: compare using a checklist. Create a standard checklist (scale 1-10 for each criterion) so you compare objectively. Step 6: negotiate. Friday/Saturday is expensive; Tuesday/Wednesday is cheaper. Step 7: confirm in writing. This process takes 2-4 weeks for an average event. Live Impact speeds this up considerably.