Communication about accessibility starts early and is concrete. With every invitation, state which facilities are present: wheelchair access, sign-language interpreter, induction loop, audio description, sound-dampened spaces. Also state what's not available, so people know where they stand. In the registration form, ask specifically about needs: not just 'allergies?' but also 'do you need aids or support?'. Make filling it in optional but easy. After registration, always personally confirm how you'll accommodate someone's request. Place accessibility information visibly on the event page, not buried in a PDF. Use clear icons for the most important facilities. Make sure the communication itself is also accessible: alt text for images, subtitles for videos, high contrast in print. Offer a telephone option for those who prefer calling to typing. On the day itself, an accessibility host works well: 1 contact person people can turn to. Live Impact makes accessibility a permanent link in every communication plan.