Plenaire sessie met sprekers op podium tijdens een zakelijk congres

Why are you organising this corporate event?

The biggest pitfall when organising a corporate event? Going straight to the venue, the food and the band. When the real question is: why are you organising this?

Do you want to bring your team together after a turbulent year, charge up a new strategy or make clients feel they belong? That decides the concept, the venue, the programme and the atmosphere.

We start every project with a strategic brief: not a fill-in-the-blanks exercise, but a real conversation about what's going on at your organisation and what should be different afterwards. Only once that's clear do we start designing.

The concept: from brief to experience

A good concept is more than a theme. It's a thread that runs through everything, from the invitation to the band's last song. It connects the message with the experience.

We develop concepts that fit your organisation's DNA. No off-the-shelf formulas, but bespoke work. With a creative team that asks the right questions and thinks beyond the well-trodden paths.

Think of a company anniversary where the story of the organisation comes to life. Or a kick-off where your strategy isn't on slides but lives in an experience you can feel. That's what we mean by impact.

The right venue makes or breaks your event

The Netherlands has hundreds of event venues. From industrial to rural, from city centre to deep in the countryside. The trick is to pick a venue that reinforces your concept.

When making the choice, watch a few things: capacity for your group size, room for your programme, accessibility and parking. And perhaps most important: does the place feel right?

We have a network of venues across the Netherlands and are happy to advise. We look for the venue that works best for your story, not the cheapest one.

Entertainment that goes beyond background music

Entertainment isn't an extra. It's an important part of your programme. The right act at the right moment can transform an evening.

Think of an opening show that sharpens the energy in the room from the start, an interactive programme that connects people with one another, a band that brings the house down and gets everyone on the dance floor, or a small-scale acoustic moment that lets your message land.

We work with a curated selection of artists and acts that we know inside out. No surprises on stage, only in the programme.

Budget: what does a corporate event cost?

A corporate event costs roughly €200 to €500+ per person excluding VAT for 250 to 500 guests. For 500 to 1,000 guests, count on roughly €150 to €400+ per person. For 1,000 to 2,000 guests, roughly €125 to €350+ per person. Above 2,000 guests, roughly €100 to €300+ per person. All amounts excluding VAT, including venue, catering, entertainment and production.

The exact budget depends on the type, the venue and the programme.

Why bring in an events agency?

You can do it yourself. But do you want to? Organising a good corporate event easily takes 200 to 400 hours of preparation. That's time you're not spending on your actual job.

An events agency brings experience, creativity and a network. We know what works and what doesn't. We know the pitfalls. We have the contacts. And we take the whole journey off your hands, from concept to confetti.

At Live Impact you get a dedicated project team: a concept lead, a project manager and a producer. People who treat your event as if it were their own party.

Ready to get started?

Whether you're planning a staff party, a kick-off, a client event or any other corporate event, we'd love to think along with you. No strings attached, just a good conversation.

Call us on 085 401 40 14 or email hello@live-impact.nl.

Seriously fun.

Also read

• Event marketing: why a live event makes your message resonate more strongly

• Kick-off program: how to build a day that sticks

• Teambuilding activities: 20 ideas that really work

Frequently asked questions

Can Live Impact help organise a corporate event?

Yes. Live Impact is a concept agency for corporate events. We help with the complete process: from first brainstorm and concept development to venue selection, programming and production.

Whether you're planning a staff party, conference, kick-off, anniversary or client event: we think along. We ask sharp questions and make sure the result stays with people.

Get in touch via hello@live-impact.nl or call +31 85 401 40 14.

Read our full article on organising a corporate event →

How much time do you need to organise a corporate event?

Start at least three months ahead. For large events (300+ guests, complex production), six months is more realistic.

The organisation runs in four phases. First lay the foundation (12 to 10 weeks before the date), then concept and partners (10 to 6 weeks). Then the detailed work (6 to 3 weeks) and finally execution plus aftercare in the last 3 weeks. Popular venues and artists are quickly booked up in autumn.

See the full phasing in our article →

How do you write a good brief for a corporate event?

A good brief contains at least six elements. They are: the objective, the target audience, the number of guests, the preferred date, the budget and prerequisites (venue, dietary requirements, travel time).

Write it on a single A4. Share it with your project team and your agency. Without a brief, everyone works from assumptions. That delivers a messy result.

Read the full article with all brief elements →

What is the difference between a corporate event and a staff party?

A staff party is specifically for staff: internal, familiar, and the mood is looser. A corporate event is broader and can be a staff party, but also a conference, kick-off, anniversary or client event.

The difference lies in the approach: a staff party is about celebrating and connecting. A corporate event can also serve strategic goals, such as knowledge sharing, brand positioning or culture change.

More on organising a corporate event →

What does it cost to organise a corporate event?

A corporate event costs around €200 to €500+ per person ex. VAT for 250 to 500 guests. For 500 to 1,000 guests, expect around €150 to €400+ per person. For 1,000 to 2,000 guests, expect around €125 to €350+ per person. For more than 2,000 guests, expect around €100 to €300+ per person. All amounts excluding VAT, including venue, catering, entertainment and production.

The exact budget depends on the type, the venue and the programme. The brackets above indicate the range for an average corporate event.