For 100+ people you book two to four coaches with 50 seats, depending on the exact number. Make sure you contact transport providers three weeks in advance, because finding a good slot is tricky. Communicate clearly where the journey starts, at what time, where you end and how the return trip works. Appoint one contact person per coach (a colleague who is going anyway) who coordinates proceedings. Give all participants a clear schedule with the precise departure spot, time and coach address. Say explicitly: be there ten minutes early. Deploy one extra driver as a reserve. For the return trip, call the coaches thirty minutes before the end of the event, so they are ready on time. Communicate en route with music, a window card with information or a team quiz, for example. This makes the coach part of the event. Live Impact coordinates large group transfers.