Good scouting takes time. For a standard event (50-100 people): plan 3-4 weeks. Week 1: defining criteria + searching online. Week 2: calling the longlist, making appointments. Week 3: visiting venues (max. 3 per day to give full attention). Week 4: comparing, negotiating, confirming. For larger events (150+): add 1-2 weeks. For rush jobs (<2 weeks): possible, but quality suffers. You might miss better options. Less time = higher stress and a suboptimal choice. Tip: parallelise where possible. While you search for venues, you can already research catering options. For teams: appoint one person as venue lead; they do all the visits. This prevents third parties from visiting the same venue twice. Live Impact can shorten this process from 4 weeks to 10 days through network and system.