Plan 10 to 14 weeks ahead. That gives you time for budget approval, choosing the destination and partners, and for flight bookings. The logistical preparation also goes smoothly then. For groups over 50 people, it's better to plan 4 to 5 months ahead. Hotels then have more availability and you can negotiate better rates. Only 6 weeks in advance do you resolve the operational details: transfers, accommodation arrangements and emergency protocols. This also gives your team enough time to plan and anticipate. Live Impact coordinates the entire planning and makes sure nothing is overlooked.