A logistics plan follows these steps. Step 1: create a timeline. For example: build-up starts at 10:00 and catering arrives at 11:30. The setup is ready at 14:00 and guests are welcome from 14:30. The event runs from 15:00 to 19:00, breakdown from 19:15 to 21:00. Step 2: list all your suppliers. Catering, technical production, décor, security, parking attendant, cleaners. Per supplier: contact person, phone number and what exactly they do. Step 3: assign roles. Who is the project leader? Who handles guest reception, who coordinates catering, who supports technical production? Make sure everyone knows their role. Step 4: define critical moments. The moments where things can go wrong. For each critical moment: a backup plan. Step 5: create a day schedule. Minute by minute what happens. Looks obsessive, but it works. Step 6: test the communication. Everyone must understand the same thing. Step 7: do a final inspection round 24 hours in advance. This plan takes 20-30 hours of work for an average event.